The brief answer is: The top leaders of the enterprise are well versed in the importance of the customs system and the necessity of relevant departments and personnel to continuously and effectively operate the system.
By customs systems management, information technology departments coordination, can improve customs efficiency; raise high accuracy of customs declaration and work , do customs risk prevention control ; that is consistent with the enterprise internal management needs , but also meet Customs enterprises of regulatory requirements.
The initial "project start" is to stimulate management needs and make general mobilizations according to the predetermined goals of the enterprise; in the later stage, after successful research, design, development, and testing, all operating positions are correct and continue to use the system properly to truly make the system serve Employees and enterprises, realize the "system is accountable to people".
As various information systems need to be coordinated, they must inevitably run through multiple core departments, or core businesses involving most key personnel. Import and export declaration is to obtain various information from the following departments and declare to the customs. for example:
⑴Purchasing department: purchase contract, purchase order (goods attributes, approximate prices, royalties);
⑵Logistics department: import loading list, bill of lading, packing list, invoice (accurate quantity of goods, price, transaction conditions, transportation means);
(3) Warehouse management department: warehousing inspection list, warehousing list, production picking list, finished product warehousing list, finished product delivery list, shipping packing list (accurate quantity of goods, price, transaction conditions, transportation tools);
⑷Production department: production work order ( BOM) (recorded single loss);
⑸Sales department: sales contracts, sales orders (goods attributes, accurate prices, transaction conditions);
⑹Financial department: receipt and payment voucher of foreign exchange, royalties (whether actual payment, receipt of foreign exchange and declaration are consistent)
At the ceremony site, participants can also clarify: the business system structure, the two parties determine the project organization, the personnel involved in the project implementation, the project implementation plan, the success factors of the project, and risk management and control.
Therefore, it is inevitable and necessary for the top leaders of the company to attend the "project kick-off meeting" to emphasize the "importance and necessity of the project".
In addition, what significance does it have for top leaders to attend the "system launch ceremony"?
Before going online, customs officers spent most of their time wandering around various departments, collecting data and information, which were basically manual operations, and required multiple processing and sorting and declarations to the customs. Time-consuming and laborious, there are many hidden dangers, and risks erupt at any time.
"The system is online" means the beginning of information collaboration. Collaboration and sharing of data and information related to import and export business. Whether the import and export declaration data is correct or not depends on the correctness and completeness of the front-end data. If the data of other coordinated departments is not maintained in time or the information input into the system is not accurate, the data coordinated from the system is incomplete or wrong. The consequences of customs declaration with such output results are unimaginable.
Therefore, the effective operation of the system can be said to be a collective battle within the company, a systematic project, and a C EO project. The management efficiency and synergy effect produced by the system depend on the timely, accurate, complete, and standardized entry of the data of each application position of the system.
Therefore, the highest-level leaders attended the "system launch ceremony" and emphasized the continuity and effectiveness of the system operation is of extraordinary significance.
Our company also strongly invites the company's senior leaders to attend these two node ceremonies to promote the smooth implementation and effective operation of the project.